Managing grant programs and funding is essential to the success of a grant awarded to a community, as performance can determine future awards and grant management must be a priority. Maintaining files, records, and required public information are important factors in successful management.
Our team works with staff to ensure the documentation is maintained for audit and reviews this information regularly as support to the team. Semi-annual audits of documents as well as close-out audits are conducted with staff to identify any missing information. This process ensures if a state audit is conducted, the files and staff are ready to provide the information with confidence. The Adams Ashby Group provides a range of management services to support the success of projects and programs. Here's a breakdown of each service category:
General Administration
These services focus on the overall management and compliance of projects and programs:
- Project/Program Management: Overseeing the planning, execution, and monitoring of projects or programs to ensure they meet objectives.
- Quarterly Reports: Preparing detailed updates on project/program progress every quarter.
- Annual Reports: Summarizing yearly achievements, challenges, and financials.
- Cash Requests/Drawdown: Managing and requesting funds for project programs.
- ARRA Reporting: Ensuring compliance with the American Recovery and Reinvestment Act (ARRA) reporting requirements.
- Program Guidelines: Developing and maintaining rules and procedures for program operations.
- Public Hearing Notices/Resolutions: Preparing and distributing notices for public hearings and drafting resolutions.
These services ensure the effective management of a portfolio of projects or properties:
- Monthly Statements/Updates: Providing regular financial and operational updates.
- Annual Audits: Conducting yearly reviews to ensure financial and operational compliance.
Project Delivery
These services ensure projects are delivered efficiently and in compliance with requirements:
- Procurement - RFQ/RFP: Managing the process of issuing Requests for Qualifications (RFQ) and Requests for Proposals (RFP).
- Grant Requirement Compliance: Ensuring adherence to grant conditions and regulations.
- Relocation Assistance: Supporting individuals or businesses affected by project-related relocations.
- Vendor/Contractor Coordination: Managing relationships and workflows with vendors and contractors.
- Project Management: Overseeing project execution to meet goals and deadlines.
- Program Guidelines: Establishing operational rules for programs.
- Public Hearing Notices/Resolutions: Preparing and managing public hearing documentation.
Labor Compliance / HUD Section 3
These services ensure compliance with labor laws and regulations:
- Prevailing Wage Determination: Ensuring wages meet legal standards for public works projects.
- Payroll Review/Audit: Reviewing and auditing payroll records for compliance.
- Pre-Construction Package/Conference: Preparing documentation and conducting meetings before construction begins.
- Training and Verification of Contractor: Providing training and verifying contractor compliance with regulations.
- Employee Interviews: Conducting interviews to ensure labor law compliance.
- Restitution Payments: Managing payments for wage restitution when necessary.
- Response to Document Requests: Handling requests for labor compliance documentation.
These services collectively aim to streamline project management, ensure compliance, and support community development initiatives.
